Wednesday, June 4, 2014

Priority Based Budgeting: Budgets Guided by Community Values

On July 19, 2013, the Center for Priority Based Budgeting launched priority based budgeting with the City of Shawnee, Kansas. At that time we wrote.....

The CPBB kicks-off Priority Based Budgeting with the City of Shawnee, Kansas today!

The Center for Priority Based Budgeting is leading the City of Shawnee through a facilitated exercise to develop comprehensive definitions for the City's Results. These Results will define what every community must ask themselves: What are we here to do? See initial Shawnee PBB launch agenda packet here.

Participants in the "brainstorming" exercise will contribute by expressing all of the many ways that the organization's Results can be achieved, and then organizing all of those answers into similarly themed groups that form the basis for each of the Result definitions.

The technique is called Affinity Diagramming - a proven and powerful method that: a) gathers large and comprehensive amounts of information about all of the different ways the City¹s Results can be achieved, and b) does so in an extremely efficient manner that makes the most optimal use of the participant¹s time while still producing complete definitions.

City of Shawnee, KS City Hall
Following the exercise, CPBB will produce draft "Result Maps" for each of the City¹s stated Results. These "Result Maps" provide a simple, graphic way to organize and articulate the concepts identified in the facilitated exercise as the definitions around each Result. "Result Maps" serve as one of the key criteria for program scoring.

Now the City of Shawnee has published the culmination of their work. And by tying the city's work plan to their priority based budget, the City of Shawnee is taking priority based budgeting to new levels! Congratulations City of Shawnee on a superb implementation of priority based budgeting!

Budgets Guided by Community Values

Over the course of the last year, the City of Shawnee, Kansas began the Priority Based Budgeting (PBB) process with the Center for Priority Based Budgeting (CPBB). PBB is a process used to understand our larger community values, and then budget according to those values. This process will enable us to reassess our priorities and assist us in making sound, long-term funding decisions. As the PBB staff say, the PBB process provides a new lens for staff and the Governing Body to review expenditures by continuously focusing on the results that are most relevant to Shawnee and the programs that influence those results to the highest possible degree. 

What’s Already Happened?

On April 13, 2013, the Governing Body discussed community values and the priorities of our community. These priorities - or Results - were defined by staff and affirmed by the Governing Body. The Results identified are:

Over the past months, a comprehensive review of existing services, or ‘programs’, was conducted, including allocating costs to each Program (based on the 2014 Budget). Then, each program was assigned a score based on a systematic scoring process and weighted on its contribution to desired Results and key Attributes of the program. To view a list and description of each city program, please visit our Program Inventory page.

On May 6, 2014, The Center for Priority Based Budgeting presented the culmination of all of this work to the Council Committee. To view the PowerPoint and hear the presentation please visit our Agendas page. The resource allocation diagnostic tool that was presented will be used by staff and the Governing Body in the future to look at our Budget through different “lenses.” Please click on the icon at the top of this page to access the resource allocation diagnostic tool.

The City's Work Plan includes projects for 2014 and 2015 and ties together the City’s work with PBB as well as projects that move the City forward in meeting Results.

Center for Priority Based Budgeting 

The "New Wave" of Local Government


2014 Annual Conference

Register Now and Book Your Hotel!

Conference Program! 

Denver, Colorado | August 5 - 7, 2014

Sheraton Denver Downtown Hotel

Keep an eye on the CPBB blog for further updates. Sign-up for our social media pages so you stay connected with TEAM CPBB!

Follow Us on FacebookFollow Us on Google+Follow Us on TwitterFollow Us on LinkedInFollow Us on RSS

If you're thinking of jumping into the world of Fiscal Health and Wellness through Priority Based Budgeting we would certainly like to be part of your efforts! Contact us to schedule a free webinar and identify the best CPBB service option(s) to meet your organization's particular needs.


No comments:

Post a Comment